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Landlord Gas Safety Certificate and Boiler Service

As an owner, it is your responsibility to ensure that all gas appliances, flues and chimneys are inspected annually. You must also provide a copy to your tenants.

If the engineer considers an device or installation to be immediately dangerous they will request permission to cut off the gas supply and suggest that inspection hatches be installed.

What is what is a Gas Safety Certificate?

A landlord gas safety certificate is a document that demonstrates that the gas appliances in the rental property and flues have been examined by a licensed gas engineer. Landlords are legally obliged to conduct a gas safety inspection annually for each rental property they own. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues conform with safety regulations.

Landlords are also legally required to give their tenants copies of the CP12 Gas Safety Certificate (Gas Safety Record) at the end of each year's gas safety inspection and test. This should be provided to current tenants within 28 days of the Gas Safety inspection and given to any new tenants at the beginning of their tenure.

CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before it was replaced by the Gas Safe Register in 2009. The form lists the date of the last gas inspection and tests, the results of these, any actions or issues that require to be addressed, and the name of the engineer who carried out the check.

If the Gas Safety check highlights any problems with a gas device, the engineer will advise on what should be done to make it safe for use. If a gas appliance is found to be immediate danger or abnormally lethal, the gas safety certificate homeowner supply must be shut off until the issue has been solved.

It is illegal for a tenant to refuse to allow the gas safety check to be conducted. A landlord may apply to the courts for an injunction if necessary, however it is generally easier to send a clearly worded letter explaining the reasons why it is crucial that the checks are carried out and what they'll involve. This should entice tenants who are hesitant to let access to the property. If not the landlord is not willing, he will have to initiate the eviction process.

How often should I receive a Gas Safety Certificate?

Landlords and letting agencies are required by law to conduct an annual gas safety check on all gas safety certificate landlord appliances and flues that they supply to their tenants. This is done to ensure that the equipment is safe for them to use and that there are no gas leaks in the building. Gas inspections are a vital responsibility for landlords, and they must ensure they are conducted by a licensed engineer.

The gas safety certificate duplicate Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that a gas inspection has been conducted by a qualified engineer within the last 12 months. It is issued to the landlord and should be given to the tenant as proof of the safety of the gas supply. It is valid for 12 months and has to be renewed every year.

If a landlord fails to provide their tenants with a Gas Safety Certificate then they are in violation of the law and could be fined by the local authority. Gas Safety checks must be carried out by landlords on time. They should keep a copy in case tenants request it.

It is also a good idea for landlords to put inspection hatches on all gas appliances so that the engineers can easily access the hatches for annual inspections. The engineer will label the appliance as 'at-risk' and may suggest that tenants stop using the boiler until the inspection hatch is installed.

Landlords are also required to give tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This gives tenants time to prepare and request permission, if required. If a tenant does not allow entry to the engineer, the landlord must explain the reason why it is necessary and what would happen if the tenant refused. If the tenant does not allow the engineer entry, the landlord may consider evicting the tenant under section 21 of the 1988 Housing Act.

What is the consequence if I don't have a Gas Safety Certificate?

In short it's the landlord's legal responsibility to ensure their property has a valid gas safety certificate before tenants move into. Infractions to this law can result in the landlord being charged or fined heavily. The regulations also state that landlords must give a copy of the gas safety report to their tenants on request.

Gas Safe registered engineers must visit the rental property of the landlord in order to perform an inspection of the gas supply to all gas appliances. During the inspection, the engineer will note any issues that could cause a threat for tenants. They will issue an CP12 gas safety document, which is known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is a crucial document that every tenant should keep. It contains information on the gas appliances in a rented property and also details regarding when they last checked and the expiry dates. It will help tenants recognize any issues with the appliances or installation and make sure that they are aware of how to reach an Gas Safe engineer to have them examined.

Landlords must provide the gas safety report to their tenants, current and new within 28 days after the engineer has visited their property. They must also provide a copy the CP12 to the tenant on the day their tenancy starts. Landlords who do not provide a copy of the gas safety certificate may be prosecuted in accordance with the regulations and face unlimited fines or six months imprisonment.

In the same way, landlords must make sure that their properties are equipped with carbon monoxide alarms and can arrange that they be tested each month. The landlord is responsible for repairing any alarm that doesn't work. The rules governing this are applicable to council, private, and housing association landlords, and also to licensable Houses of Multiple Occupation (HMOs).

In June 2017, the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The ruling was based on the law that states that landlords of assured shorthold tenancies must obtain an approved gas safety certificate for their property before tenants move into the property.

How do homeowners need a gas safety certificate I get a Gas Safety Certificate?

Landlords are legally responsible for ensuring that gas appliances, flues and pipework within the properties they rent out are safe. Gas Safety (Installation and Use) Regulations 1998 deal with this. To be in compliance with the regulations, landlords are required to conduct annual gas checks on all gas appliances and flues that they install for use in a property. This is known as a CP12 gas safety certificate and it must be filled out by a qualified Gas Safe registered engineer after each inspection.

Landlords should also consider having a boiler inspection done at the same time as a CP12 inspection. This will ensure that all gas appliances are working properly and safely. Landlords can typically get a combined CP12 and boiler service at an affordable price from a qualified gas engineer who can check the seals on boiler burners, inspect the flue system for cracks and leaks cleaning the burner and heat exchanger and perform general maintenance.

The CP12 document is commonly referred to as the 'landlord gas safety certificate' however, it is officially referred to as the Gas Safety Record documentation. It lists the results of all safety inspections and details of any actions or problems that need to be resolved. Landlords are required to provide their tenants a CP12 document no later than 28 days after the Gas Safety Check is completed.

It is crucial that landlords and letting agents only permit Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It is a good idea to inform tenants of the importance of allowing access and explaining that the gas engineer will help keep them safe from carbon monoxide poisoning. If the tenant refuses to permit access the agent or landlord must explain the legal obligations in writing. They should then visit the property and force entry if needed.

Tenants should always have a Gas Safe ID card from the engineer prior to entering the premises to ensure that they're qualified to work on the gas systems in your home and can be trusted to complete the gas safety test efficiently and effectively. It's also worth bearing in mind that the gas engineer is legally allowed to shut off any malfunctioning equipment and can shut off gas lines in the event of a need.